Document: ProperFit Hire — Terms of Engagement with Work-Seekers
Version: 1.0
Date: 6 May 2026
Lawful framework: The Conduct of Employment Agencies and Employment Businesses Regulations 2003 ("the Conduct Regs")
Issued under: Regulation 14 (Employment Agency providing work-finding services to work-seekers)
Supersedes: None
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These are the written terms required by Regulation 14 of the Conduct of Employment Agencies and Employment Businesses Regulations 2003. They govern the relationship between you (the work-seeker) and Brian Gillingham trading as ProperFit Hire (the employment agency) in respect of work-finding services.
You should be given a copy of these terms before the agency provides any work-finding service to you. If you have not received them, ask for them at dpo@properfithire.co.uk.
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ProperFit Hire is an Employment Agency as defined in section 13(2) of the Employment Agencies Act 1973. We introduce work-seekers to employers (hirers) for the purpose of permanent or fixed-term direct employment with the hirer. We are not an Employment Business — we do not employ you ourselves and we do not supply you to a hirer to work under the hirer's supervision while remaining your employer.
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You will not pay any fee to ProperFit Hire for finding you work. This is a statutory requirement under Regulation 5 of the Conduct Regs and applies to all work-seekers regardless of role or salary.
The hirer (employer) pays our fee. Our fee structure is transparent and available at https://properfithire.co.uk/pricing — but it is not your concern and never affects your candidacy or our recommendation.
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When a hirer uploads your CV (typically because you applied to a role they are recruiting for), ProperFit Hire will:
1. Score your CV against the role using the deterministic Mermoid engine
2. Provide the hirer with a written, citation-backed report ranking you alongside other applicants
3. Make our methodology and citations available to you on request
4. Honour all your UK GDPR rights (see Candidate Privacy Notice at https://properfithire.co.uk/privacy/candidate)
We do not:
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The information we hold is what you put in your CV when you applied to the hirer. We do not enrich it from third-party sources. Full details: Candidate Privacy Notice.
You may at any time:
Email dpo@properfithire.co.uk for all the above. 30-day response SLA.
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If a hirer wishes to progress you for a role we have scored you for, we will provide the following at the earliest opportunity (Reg 18):
| Information | Provided when |
|---|---|
| Identity of the hirer | When the hirer authorises disclosure (typically at interview stage) |
| Type of work | Yes |
| Location of work | Yes |
| Hours of work | Yes |
| Pay (rate or salary) | Yes |
| Required experience, training, qualifications | Yes |
| Whether the role is permanent or fixed-term | Yes |
| Length of any required notice | Yes |
| Whether any specific authorisations or qualifications are required by the role (e.g. DBS, CQC fitness, FCA SMCR) | Yes |
| Health & safety risks known to the agency | Yes |
We will not introduce you to a role for which you are not legally qualified or which we know to be unsafe.
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If you are introduced to a hirer who progresses to interview, the hirer (not us) is responsible for verifying your right to work in the UK under the Immigration, Asylum and Nationality Act 2006 — a statutory excuse against illegal-working civil penalties.
If your CV indicates you require sponsorship, we will route you specifically to hirers who hold a sponsor licence; we do not exclude you from consideration on this basis.
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To use the work-finding service:
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You can withdraw from a recruitment process at any time. Tell the hirer (and copy us at dpo@properfithire.co.uk if you wish). We will:
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If you are dissatisfied with how ProperFit Hire has provided the work-finding service, please email dpo@properfithire.co.uk. We will acknowledge within 5 working days and respond in full within 14 working days. You may also escalate to:
https://www.gov.uk/government/organisations/employment-agency-standards-inspectorate
Email: eas@beis.gov.uk
https://ico.org.uk · 0303 123 1113
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We may update these terms. The latest version is published at https://properfithire.co.uk/terms/work-seeker. Material changes affecting your rights will not be applied retrospectively.
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These terms are governed by the laws of England and Wales. Any dispute will be heard in the County Court at Lincoln.
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The following statement is required by Regulation 14(3):
> *ProperFit Hire is an employment agency operating under the Conduct of Employment Agencies and Employment Businesses Regulations 2003. The agency does not require you to use additional services for which a fee is payable.*
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| Reason | Contact |
|---|---|
| All work-seeker matters | dpo@properfithire.co.uk |
| Postal | Brian Gillingham, ProperFit Hire, Lincoln LN2 2HL, United Kingdom |
Issued: 6 May 2026.